Whether it is a class or a family reunion party, you are planning, there are basic elements that factor in to the success of your event. Here we have found top 10 tips on how to reunion:
Get Organized. Stay Organized:
Select people head up committees with a strong sense of organization and follow through. If your planning committee isn’t organized, your event won’t be organized.
Plan a Budget and Stick To It:
(As much as possible). Within your reunion planning committee, elect someone to be treasurer. This person should be good with money and good with saying the words, “no that’s over budget”. You want all your guests to be comfortable at the reunion so select locations that are appropriate for all your guests.
Give People Ample Notice:
At minimum, you should provide between 12 and 16 months notice. That way people have to time to budget in reunion party expenses as well as arrange for time away from work. You will get a better turn out if you allow people time to plan for the event.
Meaningful Activities at Reunion Party:
Think about who’s going to be there and what types of things they enjoy. Ice Breakers are a great way to relieve the anxieties associated with spending time with people you haven’t seen in years. Be sure to taylor your activities to the age range of people in your reunion party. Make games modify-able for people all ages and abilities. (Read More on Family Reunion Games & Activities)
Reunion Party Take-Away:
Whether it’s a memory book or a family craft, try to make this something people will either use or want to keep for future reference.
Be Prepared:
Rent enough seating. Rent tents to protect food and people from the weather. Make sure restrooms are accessible and people have access to water and food. If serving alcohol, be sure to stop service a few hours before the end of the event and make sure people have safe transportation back to their lodging accommodations.
Confirm Your Bookings:
About a month or so before your event, contact all your vendors to make sure all your t’s are crossed and i’s are dotted.
Capture The Moment:
Hire a professional photographer for your event. Then you don’t have to worry about someone not being in the picture!
Wear Nametags:
I know this sounds cheesy but if your reunion includes long forgotten family members or classmates, it takes the pressure of people having to remember everyone’s name.
Follow Up after Reunion Party:
Send thank you notes to all the vendors, volunteers, and anyone who aided in the planning of the reunion party. Post pictures on your reunion website, send a newsletter to those who couldn’t make it recounting the reunion details. Hope these how to reunion tips help you plan a perfect celebration. Relax and congratulate yourself on planning a succcesful reunion! Now get started on next year’s plans!
